Registrar, Saint Mark's College Corpus Christi College
“The Community of St. Mark’s, which includes St. Mark’s College, Corpus Christi College, and St. Mark’s Parish, is the Catholic centre at UBC. St. Mark’s College educates undergraduate and graduate students through a theological lens, preparing them to become leaders in Catholic schools, healthcare, and social services. It also prepares the academic formation for men preparing to serve as permanent deacons in the Archdiocese of Vancouver. Corpus Christi College provides students with the good undergraduate start that develops the individual student’s potential and enables success today and beyond. Our offerings are unique, imbued with Catholic values, while complementary to UBC.”
The mandate of the Office of the Registrar, St. Mark’s College/Corpus Christi College is to manage and provide operational oversight in six (6) key areas: admissions and financial aid and awards, academic advising, enrolment services and records, course scheduling, institutional analysis, and academic policy and regulation in collaboration with the Deans.
The Office is responsible for:
- The admission of highly qualified applicants into the Colleges’ academic programs;
- The production and maintenance of accurate student records on which the conferral of degrees is based;
- The federal and provincial student aid programs at the Colleges and the Colleges’ own locally administered financial aid, scholarships and awards programs;
- The class schedules that support the multi-disciplinary character of the curriculum and the interests of students; and,
- The examination timetable and the administration of final examinations;
- Strategic enrolment management, in collaboration with the senior management team.
The Registrar is a senior officer for the Colleges and is a voting member of both the St. Mark’s College Senate and Corpus Christi College Education Council. The Registrar provides leadership to the staff of the Registrar’s Office and its associated operating units.
The Registrar is traditionally responsible for managing the following operating units: Admissions Services; Academic Advising; Enrolment Services; Awards & Financial Aid; Institutional Research & Planning; Student Records; Academic Spaces; and, the Student Information System.
The Registrar must prioritize workload issues of a cyclical and ad hoc nature and maintain flexibility regarding priorities due to the nature of the office and the need to quickly adjust to changing deadlines and priorities.
Functional Reporting Relationships:
The Registrar will report to the President and Principal of the Colleges and work collaboratively with other members of the senior management team.
The Registrar traditionally has direct report(s) to support fulfilling the mandate of the Registrar’s Office, including: Associate and/or Assistant Registrars, Academic Advisors, Registrar’s Office Staff and Student Support Officers.
Expectations and Responsibilities:
The Registrar provides leadership, guidance, oversight and executive-level decision-making authority relating to all aspects of the Office of the Registrar relating to the specific appointment, including but not limited to the following:
- Admissions & Financial Aid and Awards
- Oversee broad based admission process, related procedures, and manage admission appeals
- Lead and administer the Colleges’ Awards and Financial Aid unit
- Academic Administration
- Provide support to the Deans for the academic programs
- Manage the scheduling of classes and exams
- Provide oversight and administration of the institutions’ academic policies and regulations
- Academic Advising, Enrolment & Records
- Enrollment & Records Management
- Administer and oversee the Colleges’ Fair Warning Program
- Manage student information system and student records (including transcript)
- Academic Advising, and Awards and Financial Aid
- Oversee the Office of Academic Advising and assist in the development and implementation of the annual operational plans of the Office of Academic Advising
- Oversee the Awards and Financial Aid programs available at the Colleges
- Enrollment & Records Management
- Institutional Research & Planning
- Manage the development and administration of cyclical surveys
- Manage internal academic discipline reviews
- Perform tasks associated with reporting requirements accrediting bodies
- Represent the College on standing and ad hoc bodies appropriate to the College, e.g. relevant provincial and national committees
- Academic Resources & Support
- Work with Operations to provide oversight of the St. Mark’s College building
- Oversee the management classroom resources (technology and space allocation)
Preferred Job Start Date: Monday, June 3, 2019
- Master’s degree is preferred; with seven (7) to ten (10) years of experience working in post-secondary education; or an equivalent combination of education and work experience
- Demonstrated experience leading and supervising staff
- Professional demeanor with excellent oral, written, interpersonal and presentation skills
- Exceptional time management and organizational skills, ability to multi-task
- Demonstrated ability to communicate effectively with diverse audiences and stakeholders
- Ability to be flexible and adaptable
- Ability to work independently or as part of a team in order to meet deadlines and achieve project goals
- Advanced skills on Microsoft applications, including: Word, Excel, Access, Powerpoint, Outlook
- High degree of proficiency with classroom technologies and institutional systems
- Ability to exercise a high level of judgment, discretion and confidentiality
- Commitment to advancing the mission and vision of St. Mark’s College and Corpus Christi College
St. Mark’s College, Corpus Christi College offer a competitive salary and compensation package.